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شنبه 3 تیر‌ماه سال 1385 ساعت 09:24 ب.ظ

 

Dear Ms. Faridi,

In addition to what Dr Fattahi mentioned, I'd like to draw your attention to the fact that setting up a library from the scratch, while is a bit difficult, but is a great opportunity for you that rarely happens to librarians. So, appreciate this opportunity. If you could do a good planning, you and your organization will enjoy a well established library for many years to com. Therefor, keep on careful planning with an eye in the future as much as you can. For this purpose, you need to have serious meetings both, with your superior authorities and decision makers, to learn about the future plans and programs of your institution, and also, with your colleagues within the library, to involve them in planning as well as getting ideas from them, while they feel respected (and you know that this feeling is very very important for the staff). This planning process will give you every chance and piece of information you need to set up your library - from the space requirements, to staff training, to collection building, to budgetting, and so forth. And don't forget: make a diary, and note every thing happens or comes to your mind, and whatever decisions you make in this regards. This can help you very much in reviewing and thinking about your plans and programs.

I'm afraid I am not in Iran now, otherwise, I could give you some reading materials about planning in libraries. If you like, you may contact one of the PhD students of Shahid Chamran University (Mr. Zeinolabedini, Miss Maktabi, Mrs. Zare' or, Mr. Haidari) and ask for a copy of their reading materials. They might be able to help you.

 

What I can see from now is that, if well prepared, your library can be a very good example at least for my doctoral class of planning in libraries.

In addition to formal planning, the first steps you can take can be as following:

 

1. identify and locate all the material that are available in your library as well as those scattered in the offices around the institution. All these material should be collected and then be categorized according the reading and research needs of your customers. How they should be organized, is what you can find out in your meetings with the institution's staff and library staff, but as Dr Fattahi also mentioned, I advise you visit one of the successful special libraries; there are now many of them in Tehran and also in other cities. I don't know where are living, but in Tehran, libraries such as: "Markaze Tahghighate Sakhteman" va "Maskan, and  Rah va Tarabari" can be good examples. But remember: there is no unique prescription to be followed by all Special Libraries. Each special library has its own conditions and requirements. So, don't expect somebody gives you a model for you to follow. This is the needs and conditions of your own institution that dictates how you organize your library.

 

2. Design the space you need for the collection, as well as the working areas. On this basis you then can form your collection, shelving, etc.

 

3. Always talk to your colleagues in the library about your plans and get ideas, as much as you can. As I mentioned earlier, this will be for your own benefit, as well as their's and the library's benefit.

 

4 (and very important): involve the decision makers in your planning as much as you can. This has 3 fold benefits: a) they become informed of what is going on in the library - you know that this is very important; b) they give you ideas about the library's surrounding environment which you may not know about, and that can help you a lot in your plans; c) when they are convinced of your plans and have a share in them, they support you financially as well as morally and intellectually. So meet them and talk to them as much as you can.

 

You can also have a look at Mrs. Rowshanzamir's book on "special libraries" which I think was published by Markaze Tahghighate Sakhteman va Maskan. She was a very successful librarian over there. You can also contact other successful special librarians in your area or elsewhere. In Ahvaz, I can suggest Mr. Mohammad Hassan Azimi (now a collegue in the department of library science in Shahid Chamran University), Mrs. Farideh Salemi Pour, now in the "Markaze Barghe Mantegheie Khuzestan". Both of them have very good experiences in building a library from scartch. I'm sure there are many more.

 

There are obviously much more that I can tell you, but it requires much time and personal talking, I regret none of which is available now.

 

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